Privacy Policy
Last updated: 28 July 2025

1. Who is the data controller?

Modern Tech Ltd (“we”, “us”, “our”) is the data controller for all personal data collected through our website (www.moderntechltd.com), via email, or in the course of providing our engineering and consultancy services.

Registered office:
71-75 Shelton Street, Covent Garden, London, WC2H 9JQ
Company number: 12550226
Contact person: Data Protection Officer
Contact email: info@moderntechltd.com

2. Collecting your personal information

Modern Tech Ltd takes your privacy seriously. We collect personal data when you:

  • Complete online forms (such as contact or enquiry forms)

  • Correspond with us by email, telephone, or in person

  • Engage our services (including contracting and project delivery)

  • Sign up for events, newsletters, or marketing updates

We are committed to handling your information in accordance with the UK GDPR and Data Protection Act 2018.

3. What personal data do we collect?

Depending on your interactions with us, we may collect:

  • Name and job title

  • Employer/organisation

  • Business or contact address

  • Phone number & email address

  • Project and contract details

  • Technical information (IP address, browser, and online identifiers)

  • Any communications or feedback you provide

Special Category Data:
We generally do not collect sensitive (“special category”) personal data. If we do so (e.g., for accessibility at events), this is always by explicit consent.

4. Why do we collect your personal information?

We process personal data for the following purposes:

  • To respond to your enquiries, requests, or complaints

  • To manage your account, contracts, or service relationship with us

  • To manage project delivery, including subcontractor coordination and compliance

  • To provide you with information about our services, events, or newsletters (if opted in)

  • For marketing purposes, where you have consented

  • To fulfil legal, bookkeeping, and regulatory requirements

  • For analytics and website improvement

  • To conduct research and development on our services

5. What is the legal basis for processing your data?

We process your information on one or more of the following bases:

  • Performance of a contract

  • Legal obligation

  • Legitimate interests (in providing, improving, or promoting our services)

  • Consent (specifically for direct marketing or special category data)

We will only use your data for purposes that you would reasonably expect or as explained at the time of collection.

6. Who do we share your personal data with?

We do not sell your data.

We may share your data with:

  • Subcontractors, engineers, or project partners working with us on your behalf

  • Professional advisers (accountants, legal, insurance)

  • Regulatory authorities, as required by law

  • Platform providers (e.g., email, website hosting, CRM)—strictly for necessary processing and under contract

  • Event partners (if you register for a joint event—details will be specified at registration)

International Transfers:
We do not routinely send your data outside the UK or EEA. If we must appoint processors in third countries, we ensure suitable legal safeguards are in place (e.g., adequacy decisions or standard contractual clauses).

7. Data Security & Retention

  • Modern Tech Ltd uses robust security measures to protect your data, both digitally and physically.

  • Data is retained only for as long as necessary for business, legal, or regulatory reasons.
    Current retention periods:

    • Enquiries: 2 years

    • Contracts/financial records: 6 years after project close

    • Marketing data: until you withdraw consent or opt out

  • After expiry, data will be securely destroyed/deleted.

8. Your Rights Under UK GDPR

  • Right to access: Request a copy of information we hold about you.

  • Right to rectification: Ask us to update or correct inaccurate/incomplete data.

  • Right to erasure (“right to be forgotten”): Request data is deleted where we have no legal reason to retain it.

  • Right to restrict processing: Ask us to stop processing in certain circumstances.

  • Right to data portability: (Where applicable) Request that we transfer your data to you or another organisation.

  • Right to object: Object to direct marketing or processing based on our legitimate interests.

  • Right to withdraw consent: Where processing is based on consent, you may withdraw it at any time.

  • Right not to be subject to automated decision-making: We do NOT use automated decision-making that has legal or significant effects.

To exercise any of these rights, please contact our Data Protection Officer at info@moderntechltd.com.

9. Opting Out & Complaints

  • You may unsubscribe from marketing at any time by following the link in our emails or by contacting us.

  • If you are unhappy with how we have handled your data, please contact us. You also have the right to complain to the UK regulator, the Information Commissioner’s Office (ICO): www.ico.org.uk.

10. Cookies and Tracking

Our website uses cookies for functionality and analytics. You can manage preferences via your browser or see our [Cookie Policy] for more details.

11. Third Party Links

Our site may contain links to other organisations’ websites. Please note we are not responsible for the privacy policies or practices of these sites.

12. Policy Updates

This policy is reviewed at least annually and when business changes require it. The current version is posted here with the “last updated” date.
Next scheduled review: July 2026

Contact:
Data Protection Officer, Modern Tech Ltd
71-75 Shelton Street, Covent Garden, London, WC2H 9JQ
Company number: 12550226
info@moderntechltd.com